Schedule program sessions

A session is one meeting of a program. Organization Admins and the program's Program Lead can create and change sessions. Only Organization Admins can delete one.

Create a one-time session#

1. Open the program and go to the Sessions tab.
2. Select New Session.
3. Add a Session title if you like, for example the topic of the night.
4. Keep One-time selected. Choose the Session date and Start time. They start on the program's next meeting day and time.
5. Add an End time if you know it.
6. Choose the location (see below), and add a Description / topic if you like.
7. Select Create and mark attendance. The session page opens.

Create a series of sessions#

1. In the New Session dialog, choose Recurring.
2. Choose the Frequency: Weekly or Every 2 weeks.
3. Choose the Start time, Start date and End date.
4. Select Create sessions.

NizamOS creates one session for each date in the range, up to 60 at a time. If a session already exists at the same date and time, it is skipped, so you can run the same series again without creating duplicates.

Choose a location#

• Custom location — type any place, such as a home or a park. Nothing is reserved.
• NizamOS facility — pick one of your organization's facilities. Saving the session reserves that facility for the session's time, so you don't book it separately. A facility session needs an end time. This option needs the Complete plan.

Change or delete a session#

• On the session page, select Change next to the time and location to move the session or change its place. A facility reservation moves with it.
• Select the pencil icon next to the title to change the title and description.
• Select Delete session to remove it. This also deletes its attendance records and check-in links, and it can't be undone.

Good to know#

• Times are typed and shown in your organization's timezone. The dialog tells you which timezone it uses.
• A time that doesn't exist because the clocks jump forward for daylight saving time is refused. Choose another time.
• The Sessions tab shows 10 upcoming and 10 past sessions at a time. Select Show more to see the rest.

Troubleshooting#

• "That facility is already booked for part of that time." Another booking holds the room. Choose another time or facility. See A facility booking conflicts with another booking.
• "A session already exists at this date and time." Open the existing session instead.