Assign or invite a guest speaker

Each program session can have one speaker, either someone in your People directory or an external guest. You can record the speaker yourself, or send them a link where they accept or decline without signing in. Speaker scheduling is part of the NizamOS Complete plan. Organization Admins and the program's Program Lead can manage the speaker for a session.

Assign a speaker to one session#

1. Open the session and find the speaker section, which shows No speaker yet.
2. Select Assign.
3. Choose Person on record and pick them, or choose External guest and enter their name and contact.
4. Choose a Status: Speaker needed, Invited, Accepted or Declined.
5. Add notes if needed, then select Save speaker.

Send an invitation for one session#

1. On the session, select Invite.
2. Choose a person on record, or leave it on An external guest instead and type the guest's name.
3. Add their email and phone, then select Create invitation.
4. Copy the link from Invitation ready and send it to that person only. Anyone holding the link can answer for them.

NizamOS also tries to email the invitation when your organization's notifications can send email. The link is shown either way.

Offer several dates in one link#

Organization Admins can do this from the Speakers page.

1. Open Bookings, then select Speakers.
2. Under Sessions still needing a speaker, tick the dates you want to offer. Upcoming sessions with no speaker request yet are listed under Show (number) other upcoming sessions.
3. Select Invite for (number) dates, choose the invitee and when the link expires (never, 7, 14 or 30 days), and create the invitation.

The speaker sees only the dates you offered and picks one. The other dates stay open for other speakers.

What the speaker sees#

The page greets them by name and shows each session's program, date, time and location in your organization's timezone. They select Accept (or Accept this date) or Decline. Once they answer, the link stops working.

Good to know#

• An accepted speaker can't accept another session at the same time.
• Invitations out on the Speakers page lists pending invitations. Select Withdraw to cancel one. Its link stops working.
• Confirmed speakers lists accepted speakers with a link to each session.
• If your plan no longer includes Complete, existing speakers stay visible and can be removed, but you can't assign or invite new ones.
• If a speaker sees "This invitation is no longer available", it was already answered, withdrawn or expired. Send a new one.