Madrasa monthly fees and payments

NizamOS keeps the Madrasa's fee records: what each family is charged every month, what they paid, and what they still owe. Organization Admins manage fees under Madrasa → Fees.

1. Create a monthly fee plan#

1. Open Madrasa settings and go to Fee Plans.
2. Select Add Fee Plan.
3. Enter a Name, choose the Academic year, and choose a Program or All programs.
4. Enter the Amount (CAD) per month and the Due day of month (1 to 28; blank means the 1st).
5. Save.

An All programs plan bills every program that has no monthly plan of its own. A program's own plan replaces it, so a family is never charged both. New plans are always Monthly.

2. Generate monthly fees#

1. Open Madrasa → Fees and select Generate Monthly Fees.
2. Choose the academic year, the program and the Billing month.
3. Select Generate.

NizamOS creates one charge for each actively enrolled student in that program. It is safe to run more than once, because a month already billed is never billed twice. Billing a month more than one month ahead asks you to confirm first.

NizamOS also bills the current month automatically for active programs that have exactly one active monthly fee plan.

3. Record a payment#

• From Fees, select Record Payment. It is applied to the family's oldest outstanding charges first.
• To choose exactly which charges a payment covers, record it from the family's own page instead.
• Payment methods are Cash, Cheque, E-transfer and Other online. Online payments made through Stripe or Zeffy are recorded automatically.

4. Discounts and adjustments#

• Add Adjustment records a sibling discount, scholarship, waiver or correction against one charge. The original charge amount is never rewritten.
• Recurring discounts sets a standing monthly discount for one student in one program. It is applied each time that student's charge is generated. Changing it never changes past months.

Fix mistakes#

On a family's page, under Billing, select Void next to a charge, adjustment, payment or allocation. Voiding keeps a full record and never deletes financial history.

See balances and export#

The Fees page shows each family billed for the month, with what was charged and collected. Use the arrows to move between months. Select Export balances to download a CSV with one row per charge, including charged, adjustments, net due, collected and balance.

Good to know#

• Parents see their charges, payments and balances in the Parent Portal.
• To let parents pay online, see Online Madrasa fee payments.
• If there is no active monthly plan, or more than one, for a program, Generate explains what to fix in Madrasa settings.
• Export balances stays available even if your plan no longer includes Madrasa.