Add Madrasa families and students

A family links guardians to the children who attend your Madrasa. The people themselves live in your People directory, so a parent who is also a volunteer or committee member still has one record. Organization Admins manage families and students.

Create a family#

1. In NizamOS, open Madrasa → Families.
2. Select Add Family.
3. Enter a Family name, for example The Yusuf Family, and any notes.
4. Save the family, then open it.

Add a guardian#

1. On the family page, select Add guardian.
2. Search People for the parent first. If they aren't there, create a new person.
3. A guardian needs an email address or a phone number.
4. Choose their relationship and tick the options that apply, then save.

The guardian options are:

• Primary guardian — the main contact for the family.
• Authorized for pickup — may pick the children up from class.
• Receives communications — included in Madrasa notifications to the family.

Add a child#

1. On the family page, select Add child.
2. Search People first, or create a new child with first name, last name, date of birth, gender and school grade.
3. A child does not need an email, phone or login.
4. If NizamOS finds someone similar already in People, it shows This might already be in People. Select Use this person to avoid a duplicate.

The child gets a student profile. Open it from Profile on the family page or from Madrasa → Students.

The student profile#

The profile shows the student's Enrollment, Family, Emergency & medical details, Madrasa background, Attendance, Progress and Billing. Select Edit profile to change Madrasa details. Name and contact details are edited on the person's People record.

Good to know#

• Removing someone from a family only removes the family link. Their People record is kept.
• Select the Active badge on a family page to make the family inactive, or select it again to reactivate.
• Use Archive on a student profile to take it off active lists without losing history.
• To place a student in a class, they normally need an approved registration. See Madrasa registration links and applications.
• A guardian with the key icon can be invited to the Parent Portal. See The Madrasa Parent Portal.
• Have a spreadsheet already? A Super Admin can use Bulk Import.